Privacy Policy (GDPR Compliant)

Europe Dance Association ("we", "our", or "us") is committed to protecting your personal data in accordance with the General Data Protection Regulation (GDPR – Regulation (EU) 2016/679).

This Privacy Policy explains how we collect, use, store, and protect your personal data when you register for our ballet competitions, workshops, or interact with our website.

1. Data Controller

The data controller is:
Europe Dance Association
office@bgpv.org

2. What Data We Collect

We may collect and process the following personal data:

  • Participant’s full name, date of birth, and contact details

  • Parent/guardian contact details (for minors)

  • Medical or emergency information (if provided)

  • Payment information (via secure third-party processors)

  • IP address and website usage data (for site performance and security)

3. Legal Basis for Processing

We process your data based on the following legal grounds:

  • Contractual necessity: To fulfill your registration and participation in our events.

  • Legal obligation: For tax, accounting, and compliance purposes.

  • Legitimate interests: For the effective management of our events.

  • Consent: For optional communications, media usage, or additional personal data you provide.

4. How We Use Your Data

Your personal data will be used for:

  • Managing your registration and participation

  • Communicating schedules, updates, and event-related information

  • Ensuring safety and security during our events

  • Providing customer service and handling inquiries

5. Data Sharing

We may share data only as necessary with:

  • Instructors and authorized event staff

  • Emergency personnel (if needed)

  • Third-party payment processors

  • Legal authorities (when required by law)

We do not sell or share your data for marketing purposes with third parties.

6. Data Retention

We retain your data only as long as necessary for the purpose it was collected, or as required by law (e.g., for tax and audit purposes). When no longer needed, data will be securely deleted or anonymized.

7. Your Rights Under GDPR

As a data subject, you have the following rights:

  • Access to your personal data

  • Rectification of inaccurate or incomplete data

  • Erasure (“right to be forgotten”) under certain conditions

  • Restriction of processing

  • Data portability

  • Objection to processing (e.g., direct marketing)

  • Withdraw consent at any time (for consent-based processing)

To exercise these rights, contact us at: [Insert Contact Email]

You also have the right to lodge a complaint with your local data protection authority.

8. Data Security

We implement appropriate technical and organizational measures to protect your data, including encryption, limited access, and secure storage practices.

9. Use of Cookies

Our website may use cookies for functionality, analytics, and security purposes. You will be informed and can manage cookie preferences upon visiting the site.

10. Policy Updates

We reserve the right to update this Privacy Policy. Updates will be posted on our website with the revised "Effective Date."

Refund Policy

All registration fees for Europe Dance Association / Baller Grand Prix Vienna competitions and workshops are non-refundable.

By completing your registration and submitting payment, you agree to this policy. We cannot offer refunds due to participant withdrawal, travel or scheduling conflicts, illness, or other personal circumstances.

In the unlikely event that an event is canceled by us, participants will be offered either:

  • A rescheduled date, or

  • A credit equivalent to the registration fee for use in a future workshop or competition.

Please consider your availability carefully before registering.

For questions, contact us at: office@bgpv.org